Development & Specials Coordinator

IMG ARENA is a company that operates in the sports, media, entertainment, and fashion sectors. They are seeking a Development & Specials Coordinator to support their team by managing schedules, communication, and logistics while also contributing creatively to projects.

Responsibilities

• Be the hub of clarity and flow — own scheduling, calendars, and timelines so the team can stay focused and effective
• Anticipate roadblocks before they happen — track deliverables, flag risks early, and keep projects moving forward seamlessly
• Manage cross-team communication, ensuring nothing falls through the cracks
• Elevate team operations by maintaining best-in-class systems across Google Drive, Dropbox, and task management tools
• Execute logistics for travel, meetings, offsites, and team events with precision and professionalism
• Support Katy’s dual professional and personal schedule — syncing calendars, arranging travel, and managing details with discretion and trust
• Partner with the creative team to shape materials that win — from pitch decks to RFP responses
• Bring ideas, images, and research that elevate our storytelling and help us stand out
• Stay plugged into culture, trends, and competitor activity to keep our creative edge sharp
• Contribute actively in brainstorms — this is a seat at the table, not just a support role

Skills

• Organized, proactive, and endlessly solutions-oriented
• Ability to thrive in fast-moving environments
• Adaptability and attention to detail
• Drive to keep pace with a constantly evolving business
• Motivated by high standards, collaboration, and creative excellence
• Prepared, punctual, and proactive
• Organizational mastery
• Solutions-first thinking
• Self-starter mentality
• Positive energy under pressure
• Team mindset

Benefits

• Health care
• Retirement
• Vacation and other paid time off
• Additional offerings

Company Overview

Company H1B Sponsorship