Interventional Specialist (TMS & Spravato)

Benefits: • 401(k) matching • Dental insurance • Health insurance • Paid time off • Vision insurance Job Summary Under the policy direction of the Interventional Treatment Manager, the Interventional Specialist is a dual-function role responsible for the integrity of health information and for providing essential clinical backup for interventional psychiatric treatments. The primary focus of this role (approximately 70%) includes managing medical records, billing data, prior authorizations, and regulatory compliance. Secondary focus (approximately 30%) of this role includes the hands-on administration of interventional treatments Transcranial Magnetic Stimulation (TMS) and Spravato. This individual will ensure that all data is accurate and patient care is seamless. Core Responsibilities: Health Information & Operations (Primary Focus) • Collect, assemble, and audit medical records to ensure they are accurate, complete, and stored according to standard procedures. • Obtain and maintain insurance authorizations for medications, Spravato treatments, and TMS procedures. • Collect billing data and ensure all encounters are completed and entered into the EMR daily. • Maintain strict compliance with regulations; conduct regular audits of Spravato and TMS charts. • Manage physician and procedure schedules, handle referral reporting, and coordinate medication ordering from pharmacies. • Performs other clerical tasks as needed, such as answering phones, faxing, and corresponding with outside vendors Clinical Interventional Support (Secondary Focus) • Administer TMS treatments according to physician protocols; set up medical devices and monitor sessions for accuracy and patient comfort. • Manage physician and procedure schedules related to Spravato treatments. • Oversee patient care during the observation period; conduct regular vitals checks (BP, pulse, oxygen) and monitor for signs of distress. • Administer psychiatric rating scales, counselor patients on completion, and record detailed session notes. • Resolve issues with patient comfort, coil contact, and system setup throughout treatment sessions. Patient Relations & Environment • Serve as an ambassador for the practice, building rapport with patients struggling with depression and anxiety. • Must maintain professional appearance and demeanor and interface well with patients in a mental health setting. • Explain procedures to new patients, distribute educational materials, and assist with checking patients in and out. • Ensure treatment rooms are clean, safe, and therapeutic; maintain a professional appearance and demeanor. Required Skills and Qualifications: • High school diploma or equivalent required. Associate or Bachelor’s degree in a related field preferred. • Certified Medical Assistant is a plus but not required. • Previous experience in a medical facility or healthcare setting required. • Experience with health information systems or medical billing is preferred. • Ability to take basic vitals and recognize signs of mental or physical distress. • Proficiency in Microsoft Office and electronic medical records software. • Must be able to shift focus quickly between detailed data entry and direct patient interaction. • Ability to maintain accurate medical records and treatment documentation. • Excellent verbal and written skills for interacting with patients, physicians, and insurance vendors. • Punctual, flexible and highly dependable. • Ability to travel between offices. Physical Requirements: • Ability to sit, stand, walk, squat, and reach constantly during an 8-hour shift. • Manual dexterity to type and utilize medical equipment. • Ability to lift up to 40 lbs. • Visual and auditory acuity sufficient to maintain accurate records and monitor patient safety. Flexible work from home options available. Apply tot his job Apply To this Job