Billing Specialist

Kennedys is a growing international law firm seeking full-time Billing Specialists to join their US Finance team. The role involves generating and reviewing bills, monitoring billing accuracy, collaborating with partners, and ensuring compliance with client billing guidelines.

Responsibilities

• Generate and review preliminary bills for assigned partners at the start of each billing cycle
• Monitor unbilled time and disbursements across both Bermuda and US Business Units to ensure timely and accurate billing
• Collaborate closely with partners, attorneys, and support staff to resolve billing issues and ensure invoices are complete and compliant
• Prepare and submit electronic invoices in LEDES format through client-specific e-billing platforms and/or send bills directly via email or PDF
• Track the status of submitted invoices, identify rejections or reductions, and work proactively to resolve them
• Establish and maintain relationships with client contacts, adjusters, and e-billing vendors to ensure all timekeepers, matters, and rates are current and accurate
• Generate billing and status reports for management review
• Draft, finalize, and post invoices in the firm's billing system
• Process time and cost transfers, write-offs, and other billing adjustments as needed
• Provide assistance to the Collections team, partners, and clients regarding outstanding or short-paid invoices
• Review billing materials to ensure compliance with client billing guidelines, fee arrangements, discounts, and rate agreements
• Coordinate with the Financial Operations Database team to maintain accurate and up-to-date client billing information in accordance with firm and client requirements
• Respond promptly and professionally to billing-related inquiries, escalating complex issues to the Billing Manager when necessary
• Ensure permanent rate or billing edits are accurately updated in Elite 3E

Skills

• Prior legal billing and e-billing experience
• Strong proficiency in Microsoft Excel
• Experience supporting multi-office or cross-regional business units, preferably within a law firm environment
• Excellent attention to detail and organizational skills
• Ability to multitask and work effectively under pressure in a deadline-driven environment
• Familiarity with basic accounting principles, including Accounts Receivable
• Experience with the Elite 3E Legal Billing System strongly preferred

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