Event Coordinator

Cox Castle is a leading law firm known for its deep expertise and client-focused approach. The Event Coordinator will support the firm’s marketing and business development efforts by planning, executing, and managing firm events and sponsorships.

Responsibilities

• Plan, coordinate, and execute internal and external firm events, including seminars, client appreciation events, webinars, conferences, and community activities
• Manage event logistics such as venue selection, catering, audiovisual needs, invitations, registration, and day-of-event coordination
• Oversee the firm’s sponsorship commitments, ensuring timely deliverables, visibility, and brand consistency
• Assist with the design and production of event-related collateral (digital invitations, signage, brochures, social media graphics, etc.)
• Track RSVP lists, manage event registration platforms, and coordinate follow-up outreach
• Maintain the firm’s calendar of marketing and sponsorship commitments
• Work with the Marketing & Business Development team to promote events through digital channels and internal communications
• Maintain the firm’s contact lists and event management systems
• Work with the marketing and business development team to evaluate event performance and recommend improvements for future initiatives

Skills

• 1–3 years of event planning experience, preferably in a professional services environment
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Comfort working under deadlines and in a fast-paced environment
• Excellent communication and interpersonal skills
• Bachelor's degree in marketing, communications, business, or related field preferred
• Familiarity with design tools (e.g., Canva, Adobe Creative Suite) preferred
• Experience using event RSVP, CRM and other platforms preferred

Benefits

• Discretionary bonus
• Health insurance with an optional HSA
• Dental insurance
• Vision care
• Life insurance
• Healthcare and Dependent Care Flexible Spending Accounts
• 401K
• Vacation
• Sick time
• Employee assistance program

Company Overview