Listing & Transaction Coordinator

About Us MegaTeam Ops is a fast-growing real estate operations company that provides white-glove listing and transaction coordination services to top-producing real estate teams and agents. Our mission is to bring structure, accountability, and peace of mind to every step of the real estate process , from contract to close. We’re looking for a Listing & Transaction Coordinator who thrives in a fast-paced, detail-oriented environment and loves keeping things running smoothly behind the scenes. The Role We’re looking for a detail-oriented, licensed real estate professional to join our team as a Listing & Transaction Coordinator. This position starts part-time with the potential to grow into a full-time role as our agent partnerships expand. You’ll coordinate listings from pre-market through contract and closing, ensuring a smooth, organized, and professional experience for agents and clients. What You’ll Do As the organizational backbone of the transaction, you’ll manage every detail from pre-market prep through closing day. Your responsibilities include: • Manage listings from preparation through active status and closing • Oversee contract-to-close timelines, contingencies, and compliance • Reviewing contracts, disclosures, and addenda for accuracy and compliance • Managing MLS entries, updates, and marketing materials • Coordinating photos, staging, inspections, and appraisals • Tracking deadlines, contingencies, and key milestones • Communicate proactively with clients, agents, lenders, title, and vendors • Monitoring checklists and maintaining organized digital files • Ensuring smooth closings and error-free settlement statements Requirements • Active Virginia real estate license (required) • 1–2 years of real estate administrative, listing coordination, or transaction management experience preferred • Strong organizational skills and attention to detail • Excellent written and verbal communication • Tech-savvy with MLS, AuthentiSign, Dotloop, Transaction Desk, Canva, AFrame, and/or Google Workspace experience. CRM experience (Lofty, Follow Up Boss, Buffani, etc) is a plus • Bilingual (Spanish-English) is a plus Job Types: Full-time, Part-time Pay: $20.00 - $25.00 per hour Benefits: • Flexible schedule Application Question(s): • Are you willing to move your license to a different Broker for compliance purposes, if required? License/Certification: • Virginia Real Estate Salesperson or Broker License? (Required) Work Location: Remote Apply tot his job Apply To this Job