Workplace Coordinator/Receptionist

About the position Responsibilities • Greet and welcome Planeteers & visitors, ensuring they are signed in and directed to the appropriate person or department. • Ensure all visitors and employees follow our security procedures, as well as monitoring access to the building and reporting any suspicious activity. • Handle incoming and outgoing mail and deliveries, ensuring timely distribution. • Monitor and restock office supplies to ensure the front desk is always well-equipped. • Serve as the primary point of contact for all large on-site meetings, including coordinating visiting Planeteers on-site, team meetings, and associated social events. • Support the Workplace and Employee Experience team in crafting and executing social activities as part of Planet's wellness initiatives for both in-person and remote employees. • Perform a variety of basic administrative tasks and ad hoc duties, providing support to the Workplace team as required. Requirements • Ability to provide an excellent experience for visitors and employees alike. • Experience working in a highly collaborative environment with the ability to work cross-functionally. • Ability to adapt to changing project demands and problem-solve resourcefully while fostering a positive work environment. • Ability to convey concepts and instructions clearly with proficient active listening skills. • Exceptional organizational skills demonstrated by an ability to effectively prioritize shifting and competing tasks. Nice-to-haves • Experience multitasking in a dynamic environment while maintaining excellent customer service. • Ability to empathize and communicate with a variety of people. • Experience maintaining a motivated, solution-oriented mindset while navigating challenges or setbacks. • Experience proactively assisting others to enhance customer satisfaction or team efficiency as demonstrated by feedback or performance metrics. Benefits • Comprehensive Medical, Dental, and Vision plans • Health Savings Account(HSA) with a company contribution • Flexible Time Off in addition to holidays and company global days off • Generous Parental Leave • Remote friendly work environment • Wellness Program and Employee Assistance Program (EAP) • Home Office Reimbursement • Monthly Phone and Internet Reimbursement • Tuition Reimbursement and access to LinkedIn Learning • Equity Options • Commuter Benefits • Volunteering Benefits Apply tot his job Apply To this Job