Administrative Services Analyst I/II - CE

The County of Riverside is seeking an Administrative Services Analyst I/II – CE to support the Finance Division. The role is critical for maintaining service levels in purchasing and contracts, ensuring compliance and efficiency in procurement processes across County departments.

Responsibilities

• Plan, coordinate and conduct studies of administrative, operational and facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization
• Develop reports and recommendations for appropriate action based on the analysis of gathered data
• Prepare or assist in the preparation and/or review of budgets
• Analyze need for budget items requested to determine whether or not items are justifiable based on program objectives and priorities
• Examine and make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelines
• Recommend and establish contract forms and procedures; monitor adherence to contract terms
• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation
• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures
• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs
• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions
• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks

Skills

• Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment
• One year of specialized experience in purchasing, contracts, or procurement
• Four years of paraprofessional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
• One year of experience as an Administrative Services Assistant with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
• One year of professional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
• Two years of paraprofessional or technical experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurement
• One year as an Administrative Services Analyst I with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurement
• One year of specialized experience in purchasing, contracts, or procurement
• Knowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programs
• Knowledge of principles and practices of fiscal management and/or budgetary control
• Knowledge of grantsmanship
• Knowledge of basic elements of supervision
• Knowledge of contract monitoring
• Ability to collect and evaluate data
• Ability to draw conclusions and formulate recommendations and project consequences of recommendations
• Ability to monitor expenditures and maintain fiscal control
• Ability to develop and write grant applications
• Ability to interpret legislative and administrative mandates and regulations
• Ability to plan, organize and supervise the work of subordinate clerical or technical staff
• Ability to establish and maintain effective working relationships with those contacted in the course of work
• Ability to communicate effectively in written and verbal form
• Possession of a valid California Driver's License may be required
• Experience thriving in a high-paced, high-volume environment
• Exceptional time-management skills
• Ability to navigate competing demands

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