**Experienced Administrative Assistant/Data Entry Specialist – Grants Management and Financial Systems**

At arenaflex, we're committed to fostering a culture of innovation, collaboration, and growth. As a leading organization in the industry, we're always on the lookout for talented individuals who share our passion for excellence and our dedication to making a difference. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you! **About arenaflex** arenaflex is a dynamic and forward-thinking organization that's dedicated to pushing the boundaries of what's possible. Our team of experts is passionate about delivering cutting-edge solutions that make a real impact in the lives of our customers and stakeholders. With a strong focus on innovation, collaboration, and continuous learning, we're creating a workplace culture that's both challenging and rewarding. **Job Summary** We're seeking an experienced Administrative Assistant/Data Entry Specialist to join our team at arenaflex. As a key member of our support staff, you'll play a critical role in managing our grants management and financial systems, providing administrative support to our Executive Director and team, and ensuring the smooth operation of our office. If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you! **Responsibilities** As an Administrative Assistant/Data Entry Specialist at arenaflex, you'll be responsible for: * **Grants Management System Expertise**: Maintain expert knowledge of our grants management system and the funding search system, ensuring updates and troubleshooting as necessary. * **Data Entry and Maintenance**: Perform compliant and accurate data entry into the grants management system for pre and post-award processes. * **Help Desk Support**: Serve as the primary point of contact for help desk requests, resolving challenges and errors. * **Award Close-Out Process**: Assist with the award close-out process and ensure timely updates in the grants management system. * **Reporting and Analysis**: Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director. * **Corrective Action**: Take corrective action in the system as instructed by the Executive Director. * **Customized Funding Searches**: Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics. * **Workshops and Training**: Develop and facilitate workshops and training on the grants management and funding search systems. * **Office Support**: Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory. * **Financial System Support**: Perform data entry in the financial system and provide administrative support to the Controller. * **Administrative Support**: Provide administrative support to the Executive Director and colleagues as needed. * **University Office Communications**: Manage university office communications and updates, including IT and email distribution. * **Website Updates**: Update the RI website as directed and perform general office support tasks. * **Event Coordination**: Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes. **Requirements** To be successful in this role, you'll need: * **Strong Understanding of Technology**: A strong understanding of technology and data management systems. * **Independence and Collaboration**: Ability to work independently and collaboratively within a team. * **Data Entry and Administrative Experience**: Experience with data entry and administrative support tasks. * **Grants Management and Financial Systems**: Experience with grants management systems or financial systems (nice-to-have). * **Workshop Development and Training**: Familiarity with workshop development and training facilitation (nice-to-have). **Benefits** As a valued member of our team, you'll enjoy a range of benefits, including: * **401(k) Plan**: A comprehensive 401(k) plan to help you save for your future. * **Dental Insurance**: Comprehensive dental insurance to keep your smile healthy and strong. * **Health Insurance**: A range of health insurance options to suit your needs. * **Paid Time Off**: Generous paid time off to relax and recharge. * **Vision Insurance**: Comprehensive vision insurance to keep your eyes healthy and clear. **How to Apply** If you're a highly organized, tech-savvy, and detail-oriented professional with a passion for data management and administrative support, we want to hear from you! Please submit your application, including your resume and a cover letter, to [insert contact information]. We can't wait to hear from you! Apply for this job