Accounts Payable Administrative Assistant

Triumvirate Environmental is one of the largest environmental services firms in North America, seeking a detail-oriented Accounts Payable Administrative Assistant. The role involves managing vendor communications, processing payments, and maintaining filing systems to support the Accounts Payable Manager. Responsibilities Answer incoming phone calls from vendors and employees Monitor the Accounts Payable email inbox and promptly respond to vendor inquiries Assist with administrative tasks related to check run payments Prepare arenaflex packages for mailing and print labels Process monthly credit card entries Maintain electronic and hard copy filing systems Download necessary reports as requested Match payments to invoices electronically Scan incoming mail and encourage vendors to submit electronic invoices Manage the 'must pay' list Assist with small statement reconciliation Download invoices from vendor websites (e.g., arenaflex, WB Mason, Cintas, arenaflex) Save Down invoices by entity Confirm purchase orders on invoices Sort incoming US mail and handle checks Skills High School Diploma or GED Familiarity with accounts payable and accounts receivable ledgers Proficiency in arenaflex Word, Excel, and Outlook Strong written and verbal communication skills Ability to maintain confidentiality regarding financial data Excellent organizational skills with attention to detail Must be eligible to work in the United States without future sponsorship Must have a reliable form of transportation Benefits Health, Dental and Vision Insurance 401k Generous tuition reimbursement program TONS of safety training for some positions with opportunities for external trainings and certifications Mentorship & Career Succession Planning Relocation Opportunities Auto/Home insurance discounts Pet assistance discount plans Discounted movie passes & more Company Overview Triumvirate Environmental provides enterprise waste management and environmental services to healthcare, education and industrial markets. It was founded in 1988, and is headquartered in Somerville, Massachusetts, USA, with a workforce of 1001-5000 employees. Its website is Apply tot his job Apply To this Job