Executive Assistant - Operations

<h1><strong>Join us in redefining the creator economy with AI</strong></h1><p style="min-height:1.5em">Fanvue is the <strong>fastest-growing creator monetisation platform in the creator economy</strong>. We are the leading <strong>AI-powered</strong> creator-first platform, designed to empower creators worldwide to directly monetise their audience. We’re on a mission to redefine the creator economy by empowering creators to connect, share, and earn more efficiently.</p><p style="min-height:1.5em"></p><h1><strong>🎯 The Role</strong></h1><p style="min-height:1.5em">As an <strong>Executive Assistant</strong> within <strong>Operations</strong>, you’ll partner one‑to‑one with the <strong>Chief Business Operations Officer</strong> to amplify productivity, structure workflows, and help design operational systems. This isn’t just a support role – you’ll help build and refine how we work, what we prioritise, and how we manage decisions, time, and tasks. This role will help establish best-practice EA/executive partnership from the ground up. You'll have autonomy to design systems and workflows that work for both of us, with space to shape how we collaborate.</p><p style="min-height:1.5em"></p><h1><strong>🚀 What You’ll Do</strong></h1><p style="min-height:1.5em"><strong>Operational Support</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Manage and prioritise calendars, scheduling, and daily agendas.</p></li><li><p style="min-height:1.5em">Manage inboxes: draft and filter communications, then escalate or respond as appropriate.</p></li><li><p style="min-height:1.5em">Prepare meeting briefs (half‑page bullet summaries preferred), action lists, and track follow‑ups using Notion dashboards and trackers.</p></li><li><p style="min-height:1.5em">Handle travel and event logistics (UK & occasional international) with self‑managed time and coordination.</p></li><li><p style="min-height:1.5em">Set up, maintain, and optimise task systems (Notion, Todoist, Reclaim.ai) with the calendar as the single source of truth for scheduling.</p></li></ul><p style="min-height:1.5em"><strong>Systems & Improvement</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Co‑develop decision‑rights, SLAs, SOPs and vendor/expense workflows.</p></li><li><p style="min-height:1.5em">Own operational system maintenance and propose optimisations to increase deep‑work time.</p></li><li><p style="min-height:1.5em">Filter communications and tasks so you and the executive focus only on high‑impact items.</p></li><li><p style="min-height:1.5em">Take responsibility for onboarding/off‑boarding workflows and basic security/access controls (post‑probation).</p></li></ul><p style="min-height:1.5em"><strong>Executive Partnership & Personal Support</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Manage personal scheduling, reminders, celebrations, and gifting.</p></li><li><p style="min-height:1.5em">Occasionally accompany in‑person meetings or events when based in/around London.</p></li><li><p style="min-height:1.5em">Proactively streamline and improve personal systems and tasks</p></li></ul><p style="min-height:1.5em"></p><h1><strong>👀 Who You Are</strong></h1><p style="min-height:1.5em"><strong>Must haves</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">UK‑based and able to travel in/around London when required.</p></li><li><p style="min-height:1.5em">2–4 years’ PA/EA experience in a fast‑moving environment.</p></li><li><p style="min-height:1.5em">Outstanding organisational and prioritisation skills; able to switch context rapidly.</p></li><li><p style="min-height:1.5em">Excellent written & verbal communication; able to draft, summarise and escalate appropriately.</p></li><li><p style="min-height:1.5em">Comfortable with full access to confidential information, systems, and workflows, and trusted accordingly.</p></li><li><p style="min-height:1.5em">Experience with Notion, Slack, 1Password; ability to learn new tools quickly.</p></li><li><p style="min-height:1.5em">Mindset aligned with a direct, analytical, results‑driven, and high‑autonomy environment.</p></li></ul><p style="min-height:1.5em"><strong>Nice-to-haves</strong></p><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Interest in fintech/operations/systems thinking.</p></li><li><p style="min-height:1.5em">Experience supporting a senior executive/founder.</p></li><li><p style="min-height:1.5em">Experience with AI and similar automation tools</p></li><li><p style="min-height:1.5em">Assertive yet grounded personality, willing to challenge constructively.</p></li><li><p style="min-height:1.5em">Detail‑oriented, with strong initiative and follow‑through.</p></li></ul><p style="min-height:1.5em"></p><h1><strong>🌍 Why Join Fanvue?</strong></h1><ul style="min-height:1.5em"><li><p style="min-height:1.5em">Named one of <em><strong>The Sunday Times Best Places to Work 2025</strong></em></p></li><li><p style="min-height:1.5em">Work with a talented, mission-driven team dedicated to empowering creators worldwide</p></li><li><p style="min-height:1.5em">A culture where we raise the bar and value innovation, speed, excellence, ownership, and transparency</p></li><li><p style="min-height:1.5em">Fully remote (UK-based) with expectation of being London‑accessible</p></li><li><p style="min-height:1.5em">Flexible hours, according to when you perform best</p></li><li><p style="min-height:1.5em">Unlimited holiday</p></li><li><p style="min-height:1.5em">Budget for growth and wellbeing (Wellhub platform, books, and courses)</p></li></ul>