Academy Administrator

Seattle Sounders FC is a progressive high performing organization focused on making a transformative impact in the community through soccer. The Academy Administrator supports the Seattle Reign Academy by managing logistics, coordinating communication, and providing administrative support for all teams and events.

Responsibilities

• Manage player and team registrations across multiple platforms (e.g., GotSport, Girls Academy, US Club Soccer)
• Oversee league and tournament registrations, ensuring all deadlines and eligibility requirements are met
• Maintain accurate rosters, waivers, and compliance documentation for all teams/players/staff
• Serve as a point of contact for families regarding registration questions, forms, and documentation
• Ensure all player records are organized and in compliance with league and club standards
• Onboard new staff and players according to protocols
• Create, update, and maintain the Academy’s master training calendar, ensuring all training sessions, games, and events are accurately scheduled
• Coordinate field reservations and scheduling with coaches, staff, and partner facilities
• Oversee game day logistics, including referee assignments, video coordination, and equipment setup
• Manage and maintain operational platforms such as TeamSnap & GotSport, ensuring all schedules, rosters, and team information remain current
• Serve as the main point of contact for schedule-related inquiries, providing timely communication and updates to staff, players, and families
• Assist with team travel arrangements including hotel bookings, flights, and rental cars for Academy teams and staff
• Maintain a travel master list to track itineraries, rooming lists, and travel budgets
• Manage team travel billing and reconciliation, including projecting trip costs in advance, setting up player billing prior to travel, and reconciling actual expenses post-trip to issue accurate final invoices to each traveler
• Coordinate with coaches and team managers to confirm travel logistics and schedules
• Support players, families, and staff with travel information, reimbursements, and changes
• Collaborate with Operations staff to ensure smooth travel-day execution for tournaments and showcases
• Coordinate all aspects of the Academy’s uniform ordering process, including communicating with soccer.com, to ensure uniform ordering is ready to go upon the start of the season
• Manage gear & equipment order for coaches at the beginning of the season
• Maintain accurate inventory records to ensure sufficient stock levels for the season
• Communicate clearly with families and staff regarding uniform procedures & deadlines

Skills

• Previous experience in an administrative role / office environment
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Demonstrated ability to develop and maintain positive, cross-functional relationships with internal and external stakeholders
• Team player who is willing to jump in to support
• Ability to multi-task to deliver thorough work outcomes
• Excellent verbal and written communication skills as well as the ability to effectively present information
• High degree of discretion and confidentiality
• A curiosity for learning to take on new challenges and further personal knowledge
• Must be able to work a flexible schedule, including evenings, weekends, and holidays as needed
• Must reside within Washington state upon date of hire
• Must be able to facilitate own local travel
• Must be eligible to work in the US without sponsorship
• Responsibilities include regular work outdoors and may require standing on feet for long periods of time, as well as some lifting of up to 20 pounds

Company Overview