ANALYST II

The California Department of State Hospitals is dedicated to providing evaluation and treatment in a safe manner. They are seeking an Analyst II to analyze and gather Public Records Act and subpoena responses, providing critical systems administration and recommendations for the Legal Division and management.

Responsibilities

• Analyzing and gathering Public Records Act and subpoena responses
• Providing complex and critical systems administration and recommendations for the Legal Division and DSH management
• Coordinates with the Public Records Act (PRA) Coordinator with PRA coordination functions including receiving, processing, overseeing, and coordinating the collection of information to respond to PRA requests
• Participate in PRA-related meetings
• Consult with and advise administrators regarding PRA requests
• Independently analyze and appropriately redact confidential, personal and HIPAA protected information from PRA responses
• Seek legal advice regarding PRA responses from LD attorneys
• Ensure accuracy in tracking and timeliness in maintaining compliance with the PRA
• Continually maintain GovQA, an electronic database, with case status updates
• Coordinates with the Subpoena Coordinator with subpoena coordination functions including receive and analyze subpoenas for legal sufficiency and for appropriate delegation authority for acceptance
• Distribute subpoenas to appropriate division and coordinate responses
• Contact requestor to narrow scope of subpoena, if applicable
• Independently analyze and redact documents as necessary
• Seek legal advice regarding subpoena responses from Legal Division (LD) attorneys
• Transmit responsive documents
• Maintain GovQA, an electronic tracking system
• Prepare and review legal documents including, but not limited to, Proofs of Service
• Independently prepares and develops PRA responses and coordinates with the department communications assistant director in the event of high-profile or media requests
• Develops reports and analyzes case data for use in a variety of management functions including, but not limited to, support for budget proposals
• Participates in PRA-related meetings
• Handles confidential bargaining information such as bargaining proposals/counter proposals and information that constitutes information regarding the thought processes or rationale underlying managerial decisions
• Works alongside the PRA and Subpoena Coordinators in creating and maintaining procedures, templates, job tools and other process documentation to improve and ensure consistency of work product
• Conducts the research and preparation of internal trainings to present to division and hospital staff
• Other tasks and projects as assigned by the Supervisor III, Supervisor II, Deputy Chief Counsel, and Chief Counsel

Skills

• Under the direction of the Supervisor III and Supervisor II, the Analyst II in the Records Coordination Unit, is responsible for analyzing and gathering Public Records Act and subpoena responses and providing complex and critical systems administration and recommendations for the Legal Division and DSH management
• Coordinates with the Public Records Act (PRA) Coordinator with PRA coordination functions including receiving, processing, overseeing, and coordinating the collection of information to respond to PRA requests
• Participate in PRA-related meetings
• Consult with and advise administrators regarding PRA requests
• Independently analyze and appropriately redact confidential, personal and HIPAA protected information from PRA responses
• Seek legal advice regarding PRA responses from LD attorneys
• Ensure accuracy in tracking and timeliness in maintaining compliance with the PRA
• Continually maintain GovQA, an electronic database, with case status updates
• Coordinates with the Subpoena Coordinator with subpoena coordination functions including receive and analyze subpoenas for legal sufficiency and for appropriate delegation authority for acceptance
• Distribute subpoenas to appropriate division and coordinate responses
• Contact requestor to narrow scope of subpoena, if applicable
• Independently analyze and redact documents as necessary
• Seek legal advice regarding subpoena responses from Legal Division (LD) attorneys
• Transmit responsive documents
• Maintain GovQA, an electronic tracking system
• Prepare and review legal documents including, but not limited to, Proofs of Service
• Independently prepares and develops PRA responses and coordinates with the department communications assistant director in the event of high-profile or media requests
• Develops reports and analyzes case data for use in a variety of management functions including, but not limited to, support for budget proposals
• Participates in PRA-related meetings
• Handles confidential bargaining information such as bargaining proposals/counter proposals and information that constitutes information regarding the thought processes or rationale underlying managerial decisions
• Works alongside the PRA and Subpoena Coordinators in creating and maintaining procedures, templates, job tools and other process documentation to improve and ensure consistency of work product
• Conducts the research and preparation of internal trainings to present to division and hospital staff
• Other tasks and projects as assigned by the Supervisor III, Supervisor II, Deputy Chief Counsel, and Chief Counsel

Benefits

• First-floor retail space (separate access from 12th Street)
• Café with multiple vendors available to the public
• Outdoor seating with pedestrian walkways
• Large, shared conference room on the first floor with a maximum capacity of 162 individuals
• An employee fitness center with a yoga studio, cardio equipment and weights
• Plaza area with a kitchenette on each floor
• Lactation rooms
• More conference rooms and collaborative working spaces available throughout the building – small, medium and large
• Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol
• Mobile computer equipment, cloud-based technology and Wi-Fi for all staff

Company Overview