Professional Standards Coordinator

CPA Ontario is currently in search of a Professional Standards Coordinator who will assist and support the investigations and prosecutions of complaints of professional misconduct made against members, students and firms. The role involves drafting legal documents, coordinating with various courts and tribunals, and monitoring compliance and investigation files.

Responsibilities

• Drafting and preparing documents based on the evidence in the file for final review by legal counsel, such as disclosure briefs, document briefs, books of authorities, willsays, and affidavits
• Preparing conflict avoidance sheets, notices, facta and other legal documents for filing with the CPA Ontario Tribunal, Divisional Court and the Ontario Court of Appeal
• Coordinating service of documents as well as liaising with and instructing process servers
• Tracking and maintaining records of Provincial Offences Act prosecutions and judicial review files
• Communicating with the CPA Ontario Tribunal, other Tribunals, Divisional Court, Criminal Court, and other Superior Court branches to facilitate inquiries, complete document requests, obtain transcripts of external proceedings/sentencings and copies of legal cases
• Monitoring compliance with orders
• Preparing investigator appointment packages and correspondence for Counsel; preparing and coordinating legal materials for Professional Conduct Committee (PCC) meetings
• Monitoring and tracking status of investigation files including investigator reporting, budgeting, and member interviews
• Monitoring and tracking investigation / discipline costs including recording external investigator and legal counsel invoices and accruals
• Processing invoices for payment, facilitating necessary approvals, assisting with supplier inquiries
• Performing statistical analysis of KPIs for internal and external reporting
• Assisting with annual departmental budgeting and reports, updating the case management system and assisting with other administration and coordination as required

Skills

• A post-secondary graduate with a degree or diploma in Business, Legal Office Administration or other related discipline, or Law Clerk designation
• An excellent communicator (verbal and written) with advanced grammar and spelling abilities
• A highly organized professional with excellent attention to detail, able to manage multiple tasks, meet competing deadlines and prioritize in a fast-paced environment
• A personable relationship builder – able to effortlessly interact with a wide number of internal and external professionals while remaining discreet with sensitive and confidential matters
• Technically savvy and knowledgeable in Microsoft Word, Excel, PowerPoint, Outlook, Teams and Adobe Acrobat and ideally have experience with Visio, File Cloud, SharePoint, Salesforce, case management and e-discovery software
• Skilled at reading and understanding business and legal documents and ideally experienced in investigative and forensic accounting or working in a legal environment

Benefits

• A fast-paced environment.
• Hybrid work environment.
• Diversity and inclusion.
• Ongoing learning and career growth.
• Focus on your well-being.

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