Content Coordinator

ALOHA Collection is a fast growing lifestyle brand that focuses on travel accessories inspired by adventure and the ocean. The Content Coordinator will support the in-house Content team in planning and executing photo and video productions, ensuring smooth production days and timely delivery of assets while assisting with logistics and organization.

Responsibilities

• Assist with coordinating contractors, securing studio space, organizing and packing products, props, and wardrobe, and preparing gear for shoots
• Support the Creative Production Specialist with sourcing and tracking props and product samples
• Help coordinate logistics with contractors (photographers, videographers, crew, and talent) under the direction of the Senior Content Manager
• Assist with securing necessary permits and approvals for on-location shoots, ensuring compliance with local regulations
• Route contracts and usage agreements for signature and maintain organized documentation
• Create and distribute call sheets and keep production calendars updated
• Provide on-set support both in studio and on location to include but not limited to: styling assistance, product prep, set organization, & gathering coffee & lunch orders
• Travel for lifestyle shoots, sometimes international, and act as on-set Production Assistant
• Track and confirm arrival of final product samples before shoots
• Assist with content organization, file naming, and delivery of assets to the appropriate teams
• Assist with asset optimization requests from Digital team, under guidance of the Creative Production Specialist
• Help track post-production timelines and route edits for review
• Maintain photo studio and storage areas in clean, organized condition
• Purchase basic production supplies as needed with manager approval
• Document and track project timelines and deliverables in team project management tools
• Support process improvement initiatives to enhance production efficiency and asset management
• Assist with basic reporting on production budgets, timelines, and resource usage
• Collaborate with cross-functional teams to anticipate production needs and provide proactive solutions
• Assist with shooting and light editing of social and video commerce content in CapCut for Tolstoy
• Provide general administrative and logistical support to the Creative team
• Additional responsibilities may be assigned to support department initiatives

Skills

• 1–3 years of experience in content coordination, production assistance, or related field (internships welcome)
• Basic understanding of creative production for photo, video, or eCommerce
• Proficient in Google Workspace; familiarity with Adobe Creative Suite is a plus
• Strong organizational skills with attention to detail and follow-through
• Ability to lift/move production gear up to 35 lbs and travel for on-location shoots occasionally
• Familiarity with basic location permitting processes or willingness to learn
• Strong aesthetic sensibility and understanding of visual storytelling and brand identity
• Strong organizational skills and the ability to manage multiple productions simultaneously
• Comfortable shooting content on an iPhone and performing light edits using CapCut
• Proactive problem-solver with excellent communication and interpersonal skills
• Comfortable working in fast-paced, deadline-driven environments with frequent cross-functional collaboration
• Must be in office a minimum 3 days/week
• Must have a current Passport for international travel
• Must be able to lift up to 35 lbs

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Company Overview