[Remote] Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Hepdex is seeking a proactive and detail-oriented Remote Administrative Assistant to support day-to-day operations and ensure smooth communication across departments. This role involves providing comprehensive administrative support, managing correspondence, and streamlining processes to enhance operational efficiency.

Responsibilities

• Coordinate and manage calendars, appointments, and meetings for team members
• Prepare, proofread, and organize documents, reports, and presentations
• Handle incoming calls, emails, and other communications promptly and courteously
• Maintain and update databases, records, and filing systems
• Assist with travel arrangements and expense reporting as needed
• Support project coordination and follow up on outstanding tasks
• Collaborate with various departments to ensure seamless workflow
• Identify opportunities to improve administrative processes and implement solutions

Skills

• Proven experience as an administrative assistant or in a similar role
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with virtual collaboration tools
• Ability to work independently and manage time effectively in a remote setting
• Attention to detail and commitment to maintaining confidentiality
• Reliable internet connection and a suitable home office environment
• High school diploma or equivalent
• Associate or bachelor's degree preferred
• Previous experience supporting teams in a remote or hybrid work environment is a plus
• Basic knowledge of project management or CRM software is advantageous

Benefits

• Flexible remote work arrangement supporting work‑life balance.
• Opportunities for professional development and career growth.
• Collaborative and inclusive company culture.
• Competitive compensation and performance‑based incentives.
• Supportive leadership committed to employee well‑being.

Company Overview