Client Accounting Coordinator (Arizona)

Fenwick & West is a dynamic firm seeking a Client Accounting Coordinator. This junior level role involves managing the financial aspects of assigned partners' portfolios, ensuring accurate billing processes, and supporting collection activities.

Responsibilities

• Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals, etc. to ensure and accurate billing process
• Responsible for reviewing engagement letters and billing guidelines to make sure matters are set up according to firm/client standards
• Continuous maintenance and documentation of all non-standard billing requirements
• Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter
• Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing
• Prepare, review and distribute prebills on a monthly basis (paper/PM system); frequency may change depending on attorney portfolio
• Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc. in Aderant and Prebill Viewer system
• Attention to details to ensure accuracy of completed invoices
• Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines
• Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete, such as adding attorneys, matters and rates, into the various e-billing systems
• Provide estimates to attorneys and clients as required by due dates
• Provide client account analysis utilizing the various system tools (Aderant, EIS, FRP, ARCS, etc.)
• Support the full assigned portfolio collection activities of account status and any escalations required
• Communicate that with partners on above status and take accurate on next steps
• Share with Collections the feedback from partners and monitor progress/resolution
• Responsible for coordinating monthly meetings with assigned billing attorneys to understand how to manage their portfolio(s) by: discussing new clients and matters, any special billing arrangements, and aged WIP (Work In Progress)
• Responsible for communicating and assisting clients who are seeking alternative payment plan solutions
• Work with Cash Receipts staff to research and resolve misapplied payments, outstanding trust or unapplied cash balances
• Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary; ensure all proper approvals are received prior to processing adjustments
• Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests
• Monitor billing and AR hotline and time correction DTE alias on a rotational basis
• Act as back up support and provide coverage for team as needed
• Perform other related duties as assigned

Skills

• 1-3 years of finance and/or general accounting experience
• Bachelor's degree in accounting/finance
• Ability to handle and maintain confidential and sensitive information with the appropriate discretion
• Attention to detail is required to proofread invoices/reports, emails, and other communication in order to deliver accurate and thorough work product
• Ability to organize and prioritize multiple tasks in fast paced, deadline-driven environment
• Effective verbal and written communication skills
• Self-Starter, able to work with minimal support and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor
• Possess strong analytical and problem-solving skills
• Ability to use good judgment to assess various courses of action and their potential impact
• Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business
• Contributes to building a positive team spirit
• Legal billing and accounting systems experience

Benefits

• Healthcare
• Life Insurance
• Health Savings Accounts
• Flexible Spending Accounts
• Wellbeing

Company Overview