Project Coordinator

Bond Brand Loyalty is focused on crafting innovative solutions to enhance brand loyalty and sustainable growth for their clients. As an Experiential Marketing Project Coordinator, you will support the Sponsorship & Experiential Marketing team in executing campaigns and managing client relationships, ensuring successful event coordination and execution.

Responsibilities

• Provide daily support for the delivery of sponsorship and XM campaigns under the direction of our Project Manager(s), from advance planning leading up to an event and coordination to on-the-ground execution
• Participate and support the development of exciting and innovative proposals for both existing and new clients, including participating in team creative brainstorms, researching potential activation ideas, putting together proposal slides using PowerPoint, reaching out to vendors to get quotes on activation concepts/ideas
• Assist in managing Bond and/or client-owned assets, including completing ongoing inventory counts condition, and coordinating repairs. For example: maintaining a list of client-owned assets, their location, photos of assets etc
• Putting together client reports on PowerPoint, including reporting on metrics, calculating results, adding imagery, adding highlights, learning opportunities, and reviewing reports with clients in person or virtually
• Support with the scheduling, training, communication of all brand ambassadors for events and activations
• Onsite support and collaboration with the XM team for various activations/programs, including managing event set-up and tear-down and overseeing support staff (such as Brand Ambassadors) on-site
• Provide campaign support as needed, including building work-back plans, tracking asset usage and inventory, facilitating content development, tracking expenses, and preparing briefs and wrap reports
• Maintain team records, including updating databases, budget trackers, and weekly event lists
• Manage relationships with external vendors, such as event venues and production and rental companies
• Outreach to vendors for activation ideas/concepts, quoting, and following up on responses & maintaining relationships
• Be willing and flexible to work outside regular operating hours (including evenings and weekends) and travel (across Canada) as required
• The successful candidate must provide proof of a valid driver’s license and access to a vehicle for client on-site events and meetings

Skills

• Experienced and knowledgeable in retail marketing, event planning/management, and promotions, with a proven track record of building brand awareness
• Excellent ability to work in a fast-paced environment, remaining highly resourceful, accountable, and proactive
• Willingness and flexibility to work outside regular operating hours (including evenings and weekends) and travel (across Canada) as required
• A valid driver's license and access to a vehicle for client on-site events and meetings
• Excellent interpersonal, communication (oral and written), presentation, and organizational skills
• Exceptional listening, analytical, attention to detail, prioritization, problem-solving, and decision making skills
• Experience with Microsoft Office Suite - strong proficiency in Word, Excel, and PowerPoint, as well as hands-on knowledge and navigation of various Project Management software
• A post-secondary degree or diploma in Sports and/or Event Marketing is preferred but considered an asset
• Background experience working across various social media platforms and content creation is considered an asset
• Bilingual language skills (French/English) - written and verbal are an asset

Benefits

• Flexibility : A hybrid work model and flexible vacation offers agility to meet the needs of our global business and workforce, allowing us to inspire the best from our people.
• Moments that matter : Social events like F1rst Thursdays, Kick-Off gatherings, and holiday parties make it easy to build relationships and have fun.
• Health & Wellness support : Competitive healthcare and wellness benefits that care for both body and mind including Medical, Dental, Vision, Health Care Spending Account, Employee Assistance Program, access to 24/7 virtual healthcare and/or consultation services for you and your family — all available from your first day.
• Future-focused : Retirement planning assistance with company matching.
• Career development : Access to learning programs, mentorship, stretch projects, and internal mobility to keep you moving forward.
• Celebrating your impact : Recognition programs for individual and team achievements, peer-nominated awards, and service anniversaries.

Company Overview