OFFICE TECHNICIAN (TYPING)

Caltrans is the California Department of Transportation focused on improving lives and communities through transportation. They are seeking an Office Technician to provide support to the Branch Chief and Contract Managers by maintaining records, performing data entry, and assisting with various administrative tasks.

Responsibilities

• Maintain record of new contracts, amendments, task orders, and consultant monthly invoices by filing electronic documents in the CSU shared drive and updating the unit's databases and record logs
• Data entry, communicating with clients, working with word processing, spreadsheets, and databases
• Use of excel tools such as pivot tables and formulas to prepare various reports
• Use FileMaker Pro, CGI Advantage and various record logs for data entry, updating records and searching information
• Use infoAdvantage and Datalink queries to extract data and prepare reports
• Give support to other offices upon request, such as providing Program Managers status of pending Architecture and Engineering (A&E) work under specific projects and phases, and preparing documents for Public Records requests
• Prepare minutes from staff meetings
• Maintain and request office supplies
• Assist with interviews by scheduling appointments, setting up interview room and escorting visitors
• Provide support in hosting department events such as Outreaches and Calmentor events. Set-up and take down of various computer equipment, such as laptops and projectors
• Process incoming and outgoing mail

Skills

• Ability to type at a minimum speed as designated on the Class Specifications
• Obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired
• Possession of a valid driver's license when operating a State owned or leased vehicle
• Statement of Qualifications (SOQ) must be typed, no more than two pages in length, and 12-point Arial font
• Experience and skills relevant to the Office Technician position
• Experience in dealing with other agencies and/or organizations
• Methods or techniques to use time efficiently
• Completed applications and all required documents must be received or postmarked by the Final Filing Date

Company Overview

Company H1B Sponsorship