Operations Manager / Project Coordinator (remote, part-time → scalable) - Contract to Hire

Role I need a remote Operations Manager who runs day-to-day execution across multiple streams and keeps the system moving. Think: “operator + coordinator + controller”. You translate my inputs into structured tasks, drive delivery, and keep visibility high. This is not a “creative assistant” role. It’s operational execution and control. Context I’m a founder running several parallel directions (consulting / studio / partnerships). I need a strong “middle layer” so I’m not doing ops + architecture + execution at the same time. You will work directly with me and with contractors. What you will do Turn raw messages/voice notes into: clear tasks, owners, deadlines, acceptance criteria. Maintain the execution board (Notion / ClickUp / Trello — your pick, but must be disciplined). Daily follow-ups with contractors: status, blockers, next steps, ETA. Run weekly planning + weekly review (short, structured). Enforce reporting rhythm: what was done, what’s next, what’s blocked. Prepare briefs for freelancers (design, dev, marketing, research) and verify delivery quality. Keep a simple dashboard: priorities, deadlines, risks, decisions needed from me. Manage small ops logistics when needed (documents, vendors, scheduling). What “good” looks like You reduce my operational load. Nothing “gets lost”. Deadlines are visible and respected. Contractors don’t stall without you escalating. You write in short, precise, action-oriented format. Requirements Proven Ops / PM / EA-to-founder experience (startup, agency, or multi-project environment). Strong written communication (structured, no fluff). High follow-through: you chase answers, you close loops. Comfortable with ambiguity; you create structure. Tools: Notion/ClickUp/Trello, Google Docs/Sheets, Slack/Telegram. Timezone: Europe-friendly (CET/EET preferred), but flexibility matters more than location. Nice to have Experience coordinating marketing + web + outbound workflows. Basic understanding of funnels, landing pages, UTM, content ops. Experience managing multiple freelancers. Work format Start: 10–20 hrs/week, scale to 30–40 if performance is strong. Daily async check-ins + 2–4 short calls/week if needed. Budget Hourly or weekly retainer. In your proposal, give your preferred format and rate. Paid test (required) Short paid trial (2–4 hours): I will send a messy set of notes + текущие задачи. You produce: a prioritized task list with owners/deadlines, an execution board structure, first follow-up messages to 2–3 contractors, 1-page weekly plan. To apply (must include) 2–3 examples of similar ops work you’ve done (bullet points, outcomes). What system/tools you’d use and why. Your availability in hours/week and timezone. One paragraph: how you handle contractors who stall. Apply tot his job Apply To this Job