BCBA or Lead RBT – CentralReach Administrator (Non-Clinical)

Company: Hannah’s Gift ABA Location: Remote (US-based; open to candidates in lower cost-of-living areas) Pay: ~$19–$39/hour, depending on experience and location Job Type: Full-time (Part-time considered for the right candidate) About the Role (Non-Clinical) Hannah’s Gift ABA is seeking a BCBA or Lead RBT with extensive, hands-on administrative experience in CentralReach. This is a non-clinical role focused entirely on owning and managing CentralReach operations—not providing therapy or supervising cases clinically. If you have been the CentralReach power user, system owner, or internal go-to person for scheduling, authorizations, EVV, documentation workflows, and case setup, this role is built for you. This is not an entry-level position. Candidates must have real, day-to-day experience administering CentralReach in an ABA setting. What You’ll Do (CentralReach Administration Only)CentralReach System Ownership • Own end-to-end CentralReach workflows from intake through discharge. • Ensure each client is correctly built in CR with the proper providers, schedules, authorizations, and documentation links. • Maintain system accuracy across clients, clinicians, and payors. Scheduling & Authorizations • Build and maintain clinician and client schedules in CentralReach. • Prevent double-bookings, gaps, and authorization mismatches. • Enter, track, and monitor payor authorizations and units. • Proactively flag under-utilization or over-utilization before billing issues occur. Documentation & Workflow Management • Maintain and improve CR templates for treatment plans, session notes, and progress reports. • Support BCBAs and RBTs with documentation troubleshooting (system-side only). • Keep workflows clean, consistent, and efficient. EVV & Compliance • Configure and support EVV workflows within CentralReach and CR Mobile. • Monitor EVV exceptions, missing punches, and reason codes. • Ensure Medicaid visits remain compliant and billable. • Experience with Sandata, Tellus, or similar EVV integrations is a strong plus. Optimization & Reporting • Customize views, fields, and basic reports for leadership, billing, and operations. • Identify broken workflows, recurring errors, or system inefficiencies and fix them. • Act as the internal CentralReach operations expert. Who You AreRequired Background • BCBA with strong administrative and systems experience in CentralReach OR • Lead / Senior RBT who has owned CentralReach administrative workflows (not just session logging). Required Experience • Extensive, hands-on experience administering CentralReach, including: • Scheduling • Authorizations • EVV setup and troubleshooting • Documentation workflows • Case setup and maintenance • High attention to detail across large volumes of data. • Comfortable working independently in a remote environment. Candidates without real CentralReach administrative ownership experience will not be considered. Why You’ll Like Working Here • 100% remote, non-clinical role. • Clear scope: CentralReach systems and operations only. • High-impact position supporting a growing ABA organization. • Opportunity to grow into an Operations Lead / CentralReach Owner role. Job Type: Full-time Pay: $19.00 - $39.00 per hour Application Question(s): • Do you have extensive, hands-on experience working in CentralReach for ABA therapy? Applicants without CentralReach experience should not apply. • Have you personally managed authorizations, claims, EVV, and scheduling within CentralReach for an ABA therapy provider? Work Location: Remote Apply tot his job Apply To this Job