Operations & Executive Assistant; German-speaking, Remote, Part-Time

Position: Operations & Executive Assistant (German-speaking, Remote, Part-Time) Location: Town of Poland I’m looking for a structured, proactive Operations & Executive Assistant who can keep my business organized, responsive, and running smoothly. I work as a consultant in e-commerce, experimentation, and optimization. My work is very client-facing and idea-heavy. I don’t need another strategist. I need someone who enjoys order, follow-through, and clear processes – and who can turn chaos into simple, reliable systems. If you like owning communication, operations, and admin and you enjoy making someone else more effective, this might be a good fit. Tasks What you’ll be responsible for: Communication & follow-up • Triage my inbox, draft and send replies for standard topics. • Turn meeting notes or recordings into clear summaries and follow-ups. • Make sure clients receive recaps, next steps, and documents after calls. Admin, invoicing & time tracking • Create and send invoices based on agreements and tracked time. • Track payments and send friendly reminders when necessary. • Keep time tracking and basic documentation up to date for bookkeeping. Project & client operations • Maintain an overview of all active clients and projects. • Prepare project timelines, simple roadmaps, and documents from my rough notes. • Keep CRM / lead lists clean, tagged, and updated with next steps. Content & outreach support • Help structure and publish my newsletter (formatting, links, checks, scheduling). • Support simple outreach (sending templated emails, tracking responses). • Help prepare and upload course materials to the training platform. Logistics & systems • Book and coordinate travel (flights, trains, hotels, etc.). • Keep my calendar in order: meetings, focus time, buffers. • Maintain and improve basic processes with checklists and simple automations (e.g. Zapier/Make/n8n – I’ll guide you where needed). Requirements You’ll be a great fit if… • You are fluent in German and comfortable writing professional emails. • You are confident in English for tools and some communication. • You have 2+ years of experience as an Executive Assistant, Operations Assistant, Project Coordinator, or similar. • You’ve worked in or around agency / consulting / online business / e-commerce / SaaS. • You like structure, clarity, and getting things finished. • You’re not afraid to remind me about things I said I’d do. • You are comfortable working from voice notes and rough ideas and turning them into clean documents and tasks. • You are reliable, detail-oriented, and prefer long-term collaboration over quick gigs. Benefits What I offer • Remote work with flexible hours within European time zones. • Part-time start (~15–20 hours/week) with room to expand. • Direct collaboration with the founder: you’ll see everything and have real impact. • A role where you can shape processes, not just follow them. Up for the challenge? Follow this link to apply -> tally(dot) so/r/7RXd 02 #J-18808-Ljbffr Apply tot his job Apply To this Job