Executive Assistant / Personal Assistant (Full-...

<p><b>Role Overview </b></p><p>Provide high-impact EA/PA support to a senior leader active in venture capital and a Stanford-based PhD program. You’ll own complex scheduling and email triage, coordinate frequent travel, and handle personal/lifestyle operations (family logistics, vendor coordination, remodel admin). You’ll also pitch in on light recruiting ops (job posts, screening, scheduling). Discretion, speed, and excellent judgment are essential. </p> <p></p><p><br></p><b>Core Responsibilities</b><ul><li>Executive Support </li><li>Calendar control: Schedule 4–5 meetings/day across time zones; manage holds, buffers, and rapid reshuffles. </li><li>Inbox management: Triage/prioritize, draft replies, track follow-ups, and maintain action lists. </li><li>Travel & logistics: Book flights, hotels, cars; build itineraries; handle changes; book restaurants/meeting spaces. </li><li>Docs & admin: Prepare agendas/briefs; maintain contact lists; capture notes and action items. </li></ul><p><br></p><b>Personal/Lifestyle Support</b><ul><li>Family coordination: School/childcare scheduling, appointments, drop-off/pickup coordination. </li><li>Home remodel/vendor ops: Liaise with contractors; collect estimates; track invoices and work orders; keep timelines current. </li><li>Payments & bills: Organize and submit invoices/receipts; coordinate bill pay per SOPs. </li></ul><p><br></p><b>Recruiting & One-Off Projects</b><ul><li>Hiring support: Draft job posts, publish to boards, screen resumes for criteria (e.g., 3–5 yrs exp), coordinate interviews.</li><li>Light research: Vendors, tools, service providers; compile concise options and recommendations. </li></ul><p><br></p><b>Must-Haves</b><ul><li>3+ years supporting a senior executive (EA/PA or operations) in fast-paced tech/startup, VC, or similar environments. </li><li> Mastery of calendar wrangling, email triage, and travel booking under shifting priorities. </li><li>Flawless discretion with confidential professional and personal information. </li><li>Clear, concise written and verbal English; proactive communicator who “closes the loop.” </li><li>Comfort running personal and professional workflows in parallel. </li><li>PST coverage (with ability to start ~7 a.m. PST when needed)</li></ul><p><br></p><b>Nice-to-Haves</b><ul><li>Experience coordinating home projects/remodels or multi-vendor workflows. </li><li>Prior exposure to recruiting/ATS processes. </li><li>Familiarity with Bay Area services, venues, and travel patterns</li></ul><div><br></div><p><br></p><b>Tools</b><ul><li>Google Workspace (Gmail, Calendar, Docs, Sheets) </li><li>Spreadsheets for trackers (Sheets/Excel) </li><li>Messaging/Meetings: Slack/Zoom (or similar) </li><li>Recruiting/ATS: Greenhouse, Lever, Workable (any is fine; willing to learn the chosen system) </li><li>Bill pay/expenses: Experience with tools like <a rel="noopener noreferrer" class="postings-link" href="http://Bill.com/Expensify">Bill.com/Expensify</a> is a plus </li></ul><p><br></p><b>What Success Looks Like</b><ul><li>30 days: Clean, reliable calendar & inbox systems; travel templates and vendor/remodel tracker in place; clear daily brief. </li><li>60 days: Meetings and personal logistics run on rails; recruiting pipeline active; zero dropped balls. </li><li>90 days: Anticipatory support; SOPs documented; exec time consistently protected; measurable time saved weekly.</li></ul><p><br></p><p></p> <div>$800 - $1,100 a month</div> <p><b>Why Join Assist World?</b></p><p><br></p><p>100% REMOTE</p><p>$50 birthday bonus</p><p>$200 testimonial bonus</p><p>$300 tenure bonus every 6 months</p><p>$500 entry monthly raffle</p><p>NO TRACKER. NO PROBLEM</p>