Administrative Assistant II, Alumni Relations

Job Description: • Provide administrative support to the GAPS Premium team • Design and maintain daily, monthly, and annual schedules • Updating calendars with staff related dates and events • Organize, maintain and control a wide variety of files; i.e. confidential files, mailing lists, meeting minutes, etc. • Coordinate meeting logistics including travel, housing, meals plans, etc. • Complete and/or verify expense reports and corporate credit card reports • Draft various forms of correspondence and communications upon request • Provide hospitality for in person meetings • Screen and route calls, email, messages, etc. to the appropriate person or team • Respond to voice mail and e-mail inquiries • Aid in the communication between internal and external individuals and departments • Work in partnership within the team and with other teams on specific events • Stay current with technical and professional growth and development • Perform other duties and projects as assigned Requirements: • Annually affirm InterVarsity’s Statement of Faith • Minimum of a high school diploma or equivalent education/experience • Basic administrative and organizational skills • A working knowledge of Microsoft Software applications (Word, Outlook, Excel, and PowerPoint) • Ability to handle sensitive information in a confidential manner • Demonstrated ability and commitment to work in a diverse team environment • Familiarity with basic Microsoft applications such as Word and Outlook • Effective oral and written communication skills • Willingness to raise a mutually agreed upon amount of personal support, as required • Ability to work under pressure of deadlines • Ability to prioritize and manage multiple tasks • Open to learn new concepts, methods and skills • Flexible schedule Benefits: • 403(b) Retirement Savings Plan • 403(b) matching contributions • Dental insurance • Employee assistance program • Employee discounts • Flexible work schedule • Flexible spending accounts • Health insurance • Health savings account • Life insurance • Paid time off • Parental leave • Professional development assistance • Vision insurance Apply tot his job Apply To this Job