Dynamic Business Careers Operations Coordinator – Administrative Support Specialist for College of Business & Economics (Remote – Full-Time, Immediate Start)

About California State University, Fullerton & the College of Business & Economics

California State University, Fullerton (CSUF) is a vibrant, research‑intensive campus situated on 241 acres in the heart of Southern California. Founded in 1957, the university now serves more than 39,000 undergraduate and graduate students—an eclectic community of Titans who bring diverse perspectives, passions, and ambitions to campus every day. The College of Business and Economics (CBE) stands as one of the university’s flagship academic units, offering nationally recognized programs in finance, marketing, management, entrepreneurship, and emerging fields such as data analytics and sustainable business.

CSUF’s mission is rooted in inclusive excellence, free speech, and a commitment to prepare students for a rapidly evolving global workforce. Within this ecosystem, the College of Business and Economics cultivates a culture of innovation, collaboration, and community engagement. From the state‑of‑the‑art Titan Recreation Center to the world‑class Clayes Performing Arts Center, students, faculty, and staff enjoy a wealth of resources that enrich both academic and personal growth.

Why the Business Careers Operations Coordinator Role Is Critical

The Business Careers Operations Coordinator (Administrative Support Coordinator II) serves as the operational backbone of the College’s Career Services program. This role ensures that the office runs smoothly, that students receive timely and high‑quality career support, and that employer partners experience seamless interactions with the university. By managing complex administrative workflows, supporting event logistics, and leading targeted marketing initiatives, the Coordinator directly impacts the employability of thousands of graduating Titans each year.

In a time when industry‑academia partnerships are more essential than ever, the Coordinator’s ability to blend meticulous administrative expertise with strategic communication makes this position a catalyst for student success and an essential conduit between the college, corporate partners, and the broader community.

Key Responsibilities

• Administrative Management: Create, process, and reconcile D11s, invoices, purchase orders, check requests, travel requests, reimbursements, and procurement card transactions. Maintain accurate expense tracking and generate detailed financial reports.
• Student Assistant Supervision: Recruit, hire, train, and oversee student assistants, ensuring they are equipped to support career services operations and deliver excellent customer service.
• Reception & Front‑Desk Oversight: Manage the front‑desk area, greeting visitors, handling inquiries, and maintaining an organized and welcoming environment.
• Supply Chain Coordination: Monitor inventory levels, place orders for office supplies and promotional materials, and negotiate with vendors to secure cost‑effective solutions.
• Handshake Platform Administration: Generate and analyze reports, provide system training, and deliver technical support to colleagues, students, and external partners using Handshake and related career platforms.
• Process Improvement & Policy Development: Review existing procedures, identify inefficiencies, propose enhancements, and revise policies for Handshake, internal workflows, and other career‑service tools.
• Event Planning & Execution: Coordinate all aspects of career fairs, employer‑on‑campus recruiting events, workshops, and webinars—including registration setup, payment processing, logistics, on‑site support, and post‑event analysis.
• Marketing & Communications: Lead the creation and distribution of marketing collateral, email campaigns, social‑media posts, and web content to promote career opportunities and events. Collaborate with internal staff, campus departments, and partner institutions to maximize reach.
• Data Analysis & Reporting: Assemble and present meaningful data on event attendance, employer engagement, student outcomes, and budget performance to senior leadership.
• Cross‑Functional Collaboration: Partner with academic departments, student organizations, alumni relations, and external employers to align career services initiatives with broader university goals.
• Ad Hoc Projects: Undertake additional duties as assigned, ranging from special committees to strategic initiatives that support the College’s mission.

Essential Qualifications

• High school diploma or equivalent combined with a minimum of five years of progressively responsible experience in general office, clerical, or secretarial roles.
• Comprehensive, detail‑oriented knowledge of university policies, procedures, and administrative infrastructures.
• Exceptional proficiency in written English—grammar, punctuation, and spelling—ensuring all communications reflect a high standard of professionalism.
• Advanced expertise with standard office software (Microsoft Office Suite, Google Workspace) and familiarity with specialized platforms such as Handshake, Adobe Creative Cloud, and Canva.
• Demonstrated ability to independently prioritize multiple projects, meet strict deadlines, and exercise sound judgment when existing precedents are absent.
• Strong analytical skills for troubleshooting administrative challenges, conducting root‑cause analysis, and recommending viable solutions.
• Competence in business mathematics, budget analysis, and financial forecasting, enabling accurate projections and sound fiscal stewardship.
• Excellent written and oral presentation abilities—confidence in drafting reports, delivering briefings, and communicating with stakeholders at all organizational levels.
• Proven interpersonal skills, including conflict resolution, negotiation, and persuasive communication, especially in sensitive or high‑stress situations.
• Ability to undergo and successfully complete a comprehensive background check, including criminal records screening, as required by CSU policy.

Preferred Qualifications

• Bachelor’s degree from an accredited four‑year institution, preferably in Business Administration, Higher Education Administration, Communications, or a related field.
• Working knowledge of higher‑education environments and community‑engagement dynamics.
• Experience interfacing directly with students—providing career counseling, workshop facilitation, or academic advising.
• Proficiency with social‑media management tools (LinkedIn, Constant Contact, Facebook, Instagram, Hootsuite) and experience crafting targeted digital campaigns.
• Hands‑on experience with graphic design software (Adobe Illustrator, InDesign, Photoshop) or web‑design platforms such as Canva or Microsoft Publisher.
• Demonstrated success in planning and executing large‑scale events, from budgeting and vendor coordination to on‑site logistics and post‑event evaluation.
• Technical support experience with academic or career‑service platforms, ensuring smooth user experiences for faculty, staff, and students.
• Valid California driver’s license, facilitating occasional off‑site travel for employer outreach or event representation.

Core Skills & Competencies for Success

• Organizational Mastery: Ability to juggle multiple deadlines, maintain meticulous records, and keep all moving parts of the office functioning cohesively.
• Customer‑Centric Mindset: Commitment to delivering exceptional service to students, employers, and internal partners, anticipating needs before they arise.
• Analytical Thinking: Capacity to synthesize data, identify trends, and translate insights into actionable recommendations for program improvement.
• Creative Communication: Skill in drafting compelling marketing copy, designing eye‑catching visuals, and leveraging various channels to maximize outreach.
• Technological Fluency: Comfort navigating multiple software ecosystems, troubleshooting technical issues, and staying current with emerging digital tools.
• Team Collaboration: Ability to work cross‑functionally, building strong relationships with faculty, staff, student leaders, and external stakeholders.
• Adaptability & Resilience: Willingness to embrace change, navigate ambiguity, and thrive in a fast‑paced university environment.
• Ethical Integrity: Unwavering commitment to fairness, confidentiality, and the university’s core values of inclusive excellence and free speech.

Career Growth & Professional Development Opportunities

CSUF invests heavily in the professional advancement of its staff. As a Business Careers Operations Coordinator, you will gain exposure to senior leadership, participate in university‑wide training programs, and have access to tuition remission for continued education. The position serves as a springboard to higher‑level administrative roles such as Director of Career Services, Senior Project Manager, or Campus Operations Manager. Additional benefits include:

• Mentorship programs pairing emerging staff with seasoned administrators.
• Opportunities to attend national conferences on career development, higher‑education administration, and workforce trends.
• Eligibility for internal career ladders that recognize performance, innovation, and impact.
• Support for obtaining professional certifications (e.g., Certified Administrative Professional, Project Management Professional).

Work Environment & Culture

The College of Business and Economics champions an inclusive, collaborative, and forward‑thinking culture. Employees enjoy:

• Flexible Remote Work: While the role is primarily remote, occasional on‑site engagements foster connection with campus partners.
• Team‑Oriented Atmosphere: Regular virtual huddles, cross‑departmental projects, and social events nurture camaraderie.
• Diversity & Inclusion: CSUF’s commitment to equitable opportunities ensures that every voice is valued and represented.
• Well‑Being Resources: Access to the Employee Wellness Program, mental‑health services, and fitness facilities at Titan Recreation Center.
• State‑of‑the‑Art Facilities: When on‑campus, staff can take advantage of the Grand Central Art Center, Fullerton Arboretum, and vibrant cultural events.

Compensation, Perks & Benefits

• Competitive Salary: Ranges from $3,681 to $6,034 per month, commensurate with experience and qualifications.
• Comprehensive Health Coverage: Medical, dental, and vision plans with a variety of plan options.
• Retirement Savings: Participation in the CalPERS pension system and optional deferred compensation programs.
• Paid Time Off: Generous vacation, sick leave, and holidays to support work‑life balance.
• Professional Development Stipends: Funding for conferences, workshops, and continuing education.
• Employee Assistance Programs: Confidential counseling, legal resources, and financial planning services.
• Tuition Waiver: Eligibility for reduced tuition rates for yourself, spouse, or dependents.
• Recognition Programs: Awards and incentives that celebrate outstanding performance and innovation.

How to Apply

Ready to make a lasting impact on the future of business education? Follow these steps:

1. Prepare an up‑to‑date résumé that highlights your administrative, event‑planning, and marketing experience.
2. Draft a compelling cover letter describing how your background aligns with the essential and preferred qualifications.
3. Log in to the Cal State Fullerton employment portal and complete the online application by the deadline of October 12, 2023, 9:00 PM PST (midnight EST).
4. Upload all required documents, including proof of a valid California driver’s license and any certifications.
5. Submit the application and await a confirmation email with next‑step instructions.

All candidates will undergo a background check and must be able to comply with CSU’s mandated‑reporter requirements under California law.

Closing Statement – Join the Titan Community

At California State University, Fullerton, we celebrate the power of diverse ideas, the spirit of entrepreneurial inquiry, and the drive to shape tomorrow’s workforce. As the Business Careers Operations Coordinator, you will play a pivotal role in bridging academic excellence with real‑world opportunity—empowering students to launch successful careers while strengthening our partnerships with industry leaders.

If you are a proactive, detail‑oriented professional with a passion for higher education and a knack for turning complex administrative challenges into streamlined solutions, we invite you to apply today. Become part of a vibrant community where your contributions are recognized, your growth is supported, and your impact resonates across campus and beyond.

Apply now and help us build the future—one Titan at a time.