[Remote] Senior Specialist, Accounts Payable

Note: The job is a remote job and is open to candidates in USA. GroundTruth is an advertising platform that turns real-world behavior into marketing that drives in-store visits and other real business results. They are seeking an experienced Senior Accounts Payable Specialist to join their accounting team, focusing on accurate coding and processing of expenses, managing communications, and supporting month-end closing procedures. The role involves vendor setup, invoice verification, payment processing, and contributing to process improvements. Responsibilities • Set up new vendors, ensuring compliance with company policies and relevant regulations. • Maintain and update vendor records in the system to ensure accuracy and completeness. • Review and verify the accuracy of invoices, ensuring they comply with company policies and financial procedures. • Code invoices to the correct department, general ledger accounts, and profit centers, ensuring consistency with the Finance department's budget and financial guidelines. • Ensue all invoices include the necessary supporting documentation for review and audit purposes. • Maintain the payment request sheet for the weekly payment run • Collaborate with team members to apply payments and perform bank reconciliations • Review and reconcile monthly corporate credit card reports in Expensify with AMEX statements, investigating and resolving any discrepancies • Ensure each credit card transaction is correctly coded to the appropriate department and general ledger account. • Assist in month-end closing procedures, including an unentered invoice list, AMEX JEs and other month-end processes as needed • Manage and monitor the accounts payable email inbox, ensuring timely responses to vendor inquiries and internal requests. • Track missing invoices and follow up to ensure timely payment, with particular attention to rent, benefit and insurance invoices. • Review and verify employee expense submissions for accuracy on a daily basis, ensuring all necessary approvals and documentation are provided, and coding and tags are accurate for each expense. • Assist in the preparation of ad hoc accounts payable reports for management review. • Identify and recommend process improvements to enhance efficiency and accuracy within the AP function. • Provide support for audits, tax-related inquiries, and other business initiatives or ad hoc projects as needed Skills • 3 to 5 years of experience in accounts payable and expense reporting. • Strong knowledge of invoice processing, coding, and payment procedures. • Proficiency in ERP systems; experience with Oracle Fusion and Expensify is a plus. • Proficiency in Microsoft Excel, Word, and PowerPoint. • Ability to quickly identify and resolve data issues. • Strong interpersonal skills and ability to communicate effectively across teams. • Ability to multi-task and meet deadlines in pressure situations. • Self-motivated and goal-oriented, able to thrive both independently and within a team. • Organized: Ability to prioritize tasks and deliver high-quality work within deadlines. • Communicative: Strong written and verbal communication skills, able to engage effectively in conversations. • Team-Oriented: Aligned with GroundTruth’s vision and committed to contributing to a high-performing team. • Technically Adept: Open to learning new technologies and adapting quickly to change. • Problem Solver: Proactively identifies challenges and develops effective solutions. • Process-Driven: Continuously seeks to streamline and improve business processes for higher efficiency. • Detail-Oriented: Ensures accuracy and legitimacy in financial transactions and related reports. • Respectful–-we treat each other with respect and assume the best of one another. Education Requirements • Bachelor’s degree in accounting or a related field. Company Overview • GroundTruth, the leading location technology company that drives results with real-world data. It was founded in 2009, and is headquartered in New York, New York, USA, with a workforce of 201-500 employees. Its website is http://www.GroundTruth.com. Apply tot his job Apply To this Job